Document Scanning & Management for Insurance Companies

Increasing productivity, efficiency, and storage space for insurance companies in Ohio and Florida. insurance

Is your insurance company looking to go paperless? Has your business considered what could cut down on space used for document storage, as well as increase administrative efficiency and immediate access to all client files, policy records, and documents?

Virtual FX, Inc. is a document scanning and management solution company that has been serving Maryland, Washington, DC, and Virginia since 1985. At Virtual FX, Inc., we can tailor our document scanning, management, and conversion services to provide the most cost-effective solution for all types of insurance companies, including those that focus on:

  • Health insurance
  • Life insurance
  • Vehicle or auto insurance
  • Home or renters insurance
  • General or umbrella insurance
  • And more

Our document scanning and management solutions can help insurance companies or offices minimize costs, streamline processes, and, most importantly, follow all compliance regulations (including HIPAA). Call us today or contact us online!

Our Services for Insurance Companies

Our high-volume scanning technology can scan millions of pages per week. Let us provide the best solution for your office. We provide:

Scanning & Digitizing Services

From client policy files and claim reports to enrollment forms and general correspondence, Virtual FX, Inc. has your document scanning needs covered. We scan all types of documents, including paper records, files, microfilm, and more.

Document & Data Management Services

A big part of our role when providing a solution for your organization is adding indexing information and meta data to all document and file conversions so that they are easily found all together at any time. By removing paper from that process, you can still retrieve files in seconds—no more back-aching searching through rolling shelves amongst hundreds of other client records and files. We can also set up different access levels within your document management to ensure HIPAA privacy compliance for your health insurance clients.

insurance2Document management from Virtual FX, Inc. allows for:

  • Decreased time spent filing and finding hard copy or paper records
  • Reduced claim processing time
  • Increased storage by removing the need for filing rooms
  • Speedy document retrieval with instant access
  • Increased security with authorization or access levels
  • Environmentally friendly office practices by cutting down on paper usage
  • Decreased time spent retyping claims or files
  • Increased protection of your documents and minimized risk of document theft or destruction from a fire or flood


Secure Document Conversion

Privacy is likely a big concern for your document scanning project. At Virtual FX, Inc., the security of our production facility and employees are guaranteed and HIPAA compliant.

Facility – Access to the facility is limited to Virtual FX, Inc. personnel and escorted guests only. The facility is locked at all times, monitored by electronic devices, and patrolled by police.

Personnel – Every employee is bound by a blanket confidentiality agreement and has passed background checks as a requirement of the employment process. Additional personnel security levels are available, including federal security clearances.

These security measures will not just protect your files, but also ensure federal privacy compliance. Our document scanning and management follows both the HIPAA Privacy Rule and the HIPAA Security Rule to protect your company and clients personal information.

Document Scanning for Insurance Offices in OHIO & FLORIDA

Have your document scanning project done right the first time. Experience the professional workmanship and project management that Virtual FX, Inc. provides—whether your project is large or small.

For more information about how our document scanning, conversion, and management services can help your insurance company, call Virtual FX, Inc. at 330.883.6884 (OHIO) or 407.792.9373 (FLORIDA).


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